Assistant Registrar (Maternity Cover)
Department: The Office of the Registrar
Grade: D
Reports to: Associate Registrar
Location: Bishkek, Kyrgyzstan
Deadline: 02 July 2026
Purpose of the Role
This position consolidates initiatives involving managing academic records and data reporting, timetabling and scheduling, honors and graduation, student information systems, production of transcripts and Convocation, course registration, grading, quality assurance, and others.
The Assistant Registrar is also to provide the secretariat services for the University Academic Council and in formulating, developing, implementing, and monitoring the compliance of academic policies and processes. The incumbent is also responsible for student experience on the UCA campus providing high-quality, student-centered professional support services to meet their pastoral needs.
The Assistant Registrar will share some functions with the Associate Registrar, as well as would work the relevant IT team to implement data processing and management in special campus solutions design software, first for the undergraduate programme and eventually for the graduate programmes and UCA’s School of Professional and Continuing Education.
Why Join UCA?
- Impactful Teaching and Research: Contribute to an academic institution that is dedicated to fostering innovation and development in Central Asia and beyond.
- Collaboration and Growth: Be part of a diverse, interdisciplinary academic environment, with opportunities for collaboration and research across multiple fields of societal relevance.
- Regional Leadership: Lead the development of innovative solutions to regional challenges in climate adaptation, sustainable development, technology, data science, and digital policy.
- Support for Scholars: UCA is deeply committed to supporting all scholars in all fields, providing opportunities to further advance gender equity in academia.
Main Duties and Responsibilities
1. Registration functions
- Maintain student records for UCA academic programmes including enrolment, grades, and transcripts, using SAP
- Compile, maintain, and track academic information and records for students in all UCA academic programmes.
- Publish the university academic calendar, load courses into the student academic system, and manage course inventory.
- Manage systems that support scheduling of classrooms, meeting rooms, and discussion spaces as well as the scheduling of courses, mid-terms, and final exams for undergraduate and graduate programmes.
- Present student performance reports to the Registrar and respective Deans.
- Maintain student attendance records and report any issues to the Academic Head for appropriate action.
- Prepare verification of attendance/graduation and confirmation of enrolment letters for students as requested.
- Maintain a database to track potential applicants to UCA including data on student applications, testing, and admission for the University’s undergraduate and graduate programmes.
- Develop reports on student progression, withdrawals, Dean’s List, and transcript requests for UCA academic programmes.
- Support the Registrar in coordinating the convocation ceremony.
- Maintain a database that will enable the University to track its alumni. Working closely with the Senior Manager, Alumni Affairs, enhance the University’s relationship with its Central Asian alumni and organize alumni-related events.
2. Quality Assurance and accreditation-related duties
- Retain individual student portfolios of assessed work for quality assurance purposes.
- Support the respective Deans and the Academic Heads to implement University policies and regulations.
- Undertake any other duties related to the University’s accreditation in Central Asia and abroad.
3. Student Orientation
- Work with the Head of Student Recruitment to plan and coordinate orientation activities for first-year students.
- Ensure that students are informed of the University’s academic policies.
4. External Relations
- Prepare and submit required documents and reports to the Ministries of Education of the Founding States with respect to UCA academic programmes. This includes but is not limited to the documents relating to the licensing of UCA academic programmes, rules for UCA admission, plans for UCA admission, and annual Orders of Admission.
- Work with the Ministries of Education of the Founding States to process equivalencies of foreign high school credentials for international students.
Qualifications and Skills:
Experience
- Work experience in higher education
- Knowledge of educational licensing requirements in the Founding States,
- Experience managing academic related issues
- Experience building and managing complex schedules
- Experience with financial aid processes at the university level.
Skills
- Ability to gather data, compile information, and prepare reports
- Strong interpersonal, communication, and negotiation skills
- Excellent oral and written communication skills
- Strong operational and logistics management skills
- Ability to work under pressure
- Ability to work effectively with diverse teams
- Ability to develop, plan, and implement short-term and long-term goals
- Strong computer skills including Microsoft Word, Excel, and PowerPoint
- Ability to design and maintain tracking of data related to the registration functions.
Language
- Advanced English and Russian
- Knowledge of Kyrgyz is an asset.
UCA Background:
The University of Central Asia (UCA) was founded in 2000 as a private, not for profit, secular university through an International Treaty signed by the Presidents of Kazakhstan, Kyrgyzstan and Tajikistan, and His Late Highness Prince Karim Aga Khan IV; ratified by their respective parliaments and registered with the United Nations. The Presidents are the Patrons of the University and His Highness Prince Rahim Aga Khan V is the Chancellor. UCA’s mission is to promote the social and economic development of Central Asia, particularly its mountain communities, by offering an internationally recognized standard of higher education and enabling the peoples of the region to preserve their rich cultural heritage as assets for the future. UCA is distinguished by its three schools: the undergraduate School of Arts and Sciences (SAS), the Graduate School of Development (GSD), and the School of Professional and Continuing Education (SPCE).
How to Apply
Ready to join our team? We kindly invite you to submit your application for this position by clicking the Apply button on this page. To facilitate a smooth application process, please create an account on our website. Be assured that the account setup and application steps are straightforward.Applications will be reviewed when received. Early applications are strongly encouraged. Only shortlisted candidates will be contacted.