Accounting Manager

IRBIS HVAC Inc., a growing commercial HVAC service and installation company serving the greater San Jose area, is seeking an experienced and hands-on Accounting Manager to lead our accounting operations. This position reports directly to the CFO and is responsible for overseeing the company's day-to-day accounting functions while ensuring accurate financial reporting, strong internal controls, and efficient accounting processes. The ideal candidate is a proactive leader who enjoys rolling up their sleeves while helping build scalable financial operations in a growing organization.

Key Responsibilities

Accounting Operations & Financial Management

1. Manage all day-to-day accounting operations using QuickBooks Online, including
2. Accounts Payable, Accounts Receivable, invoicing, payments, and reconciliations.
3. Oversee the monthly, quarterly, and year-end close processes.
4. Prepare accurate monthly financial statements and management reports.
5. Monitor cash flow and assist with financial planning.
6. Manage payroll processing and employee expense reimbursements.
7. Oversee vendor relationships and payment schedules.
8. Ensure timely customer billing and collections.
9. Maintain general ledger accuracy and oversee journal entries.
10. Perform bank, credit card, and account reconciliations.
11. Oversee inventory accounting and reconciliations.
12. Manage job costing and analyze project profitability across service and installation operations.
13. Ensure compliance with GAAP and company accounting policies.

Financial Analysis & Leadership

1. Prepare budgets, forecasts, and variance analyses.
2. Provide financial insights and recommendations to the CFO and leadership team.
3. Develop and improve accounting processes, internal controls, and operational efficiencies.
4. Support annual tax preparation and external financial reviews.
5. Assist with strategic financial planning and business growth initiatives.
6. Mentor and support accounting staff as the department grows.
7. Collaborate closely with operations, service, project management, and executive leadership.

Required Qualifications

1. Bachelor's degree in Accounting, Finance, or related field.
2. 5+ years of progressive accounting experience, including leadership or senior accounting responsibilities.
3. Strong proficiency in QuickBooks Online.
4. Advanced Microsoft Excel skills (Pivot Tables, XLOOKUP/VLOOKUP, formulas, data analysis).
5. Experience managing month-end close and financial statement preparation.
6. Experience with payroll processing.
7. Strong understanding of job costing and project accounting.
8. Excellent analytical, organizational, and problem-solving skills.
9. Ability to manage multiple priorities while meeting deadlines.
10. Strong written and verbal communication skills.
11. Self-motivated with the ability to work independently.

Preferred Qualifications

1. Experience in HVAC, construction, plumbing, electrical, or other service contracting industries.
2. Experience implementing accounting process improvements.
3. CPA or CPA candidate is a plus.
4. Experience with budgeting, forecasting, and cash flow management.
5. Experience in an audit firm, preferably in the Big4 and Big8.